Use this form if your event in the Bay of Plenty Region requires uplifting of one or more of the current Bay of Plenty Regional Navigation Safety Bylaw (the ‘Bylaw’) or requires a partial or full lake closure.

You can read the BOPRC Navigation Safety Bylaw here, or obtain it from our offices.

For an aquatic event that does not require any bylaw uplifting or partial/full lake closure, please complete the Lake and Harbour Usage form.

Under the Current Bay of Plenty Regional Navigation Safety Bylaw, no person(s) other than the Maritime Team may remove, utilise or interfere with any navigation aids or moorings. If this is a requirement for your aquatic event, a cost will apply.

Safe Operating Plan (SOP)

Please note you'll need to attach a copy of the activity/events Safe Operating Plan. To enable us to assess your application, this should include detail such as, but not restricted to:

  • Number and type of vessels and/or people involved.
  • Qualification and/or experience of operator(s).
  • Average and maximum speed of vessels.
  • Map of activity course(s) and the location of any support vessel, first aid, entry and exit points, etc.
  • Operating procedures, e.g. briefing, start process, during the activity, finishing and debriefing.
  • Operational limits with regards to the weather, eg wind, tide, rain, swell etc.
  • Hours of operation.
  • First aid equipment and first aid trained personal on site.
  • Communication process (VHF, UHF, Mobile phones, PA, etc.).
  • List of all safety equipment on site and or carried in vessels. List any users of the area, commercial and recreational, that could be affected or affect the activity.
  • Compliance with Maritime safety regulations, e.g. life jackets, vessels in safe ship management, etc.
  • Any insurance, health and safety or any other relevant safety documentation.
  • Any other relevant information.

Please note a downloadable form is available at the bottom of this page.

Fill in the form below.

Note: Fields marked * must be filled in.

Applicant details

Activity/Event details

EVENT

SET UP

PACK DOWN

e.g. Lakefront Operators (for Lake Rotorua). These will need to be contacted by the event organiser.
E.g. incidents that have been run either 1) by the event organiser, or the event safety officer OR 2) within New Zealand in the last five years.
The attached file must be 5MB or less, and can only be in jpg, pdf, doc or docx format. Please mark your map with the following information: 1) The area required for the closure or uplifting. 2) The course setup/placement/dimensions. 3) Location of any support vessel/s, first aid, entry and exit points etc. 4) Any structures (e.g. ramps) required to be closed off.
The attached SOP must be 5MB or less, and can only be in jpg, pdf, doc or docx format.
The attached file must be 5MB or less, and can only be in jpg, pdf, doc or docx format.
The attached file must be 5MB or less, and can only be in jpg, pdf, doc or docx format.
The attached file must be 5MB or less, and can only be in jpg, pdf, doc or docx format.

Checklist

1) I am authorised to act as the applicant for the purpose of the aquatic event and all the information supplied is true and correct. 2) I understand that if any detail is found to be incorrect, the aquatic event may be cancelled without notice. 3) As the applicant for the aquatic event, I will implement strategies to alleviate all risks associated with the aquatic event and that Bay of Plenty Regional Council is indemnified and released from all liability in this regard. 4) I agree the aquatic event will be run in accordance with all conditions imposed by the Bay of Plenty Regional Council. 5) I agree I will pay, on invoice, all costs incurred for the Public Notifications requirements of this application. I have been made aware through discussions with the Council, the approximate cost of notification. 6) I acknowledge that, if in the opinion of the Harbour Master (or representative), the event is not managed safely, the Harbour Master (or representative) may cancel the event at any stage, and the Council will not have any liability for any losses incurred by the event organiser or competitors/participants as a result of any cancellation. 7) The information I have supplied may be available to any person who enquires in accordance with the Local Government Official Information and Meetings Act 1987 and the Privacy Act 1993.