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Civil Defence staff and vehicle

Bay of Plenty Emergency Management Committee

The Bay of Plenty Emergency Management Committee is a joint committee that is required under the Emergency Management Act 2026. It is governed by the Group's constitution which specifies its functions and powers.

Formerly established as the Bay of Plenty Civil Defence Emergency Management Group Joint Committee under section 12 of the Civil Defence Emergency Management Act 2002, the Committee continues in existence as an Emergency Management Committee under section 25(1) of the Emergency Management Act 2026, effective from 3 September 2026.

Committee membership

Organisation	Representative(s)	Alternate
Bay of Plenty Regional Council	Deputy Chair Glenn Dougal	Cr John Scrimgeour
Kawerau District Council	Mayor Faylene Tunui (Chair)	Deputy Mayor Sela Kingi
Ōpōtiki District Council	Mayor David Moore	Councillor Curley Keno
Rotorua Lakes Council	Mayor Tania Tapsell	Deputy Mayor Sandra Kai Fong
Tauranga City Council	Mayor Mahé Drysdale	Deputy Mayor Jen Scoular Councillor Kevin Schuler
Western Bay of Plenty District Council	Mayor James Denyer (Deputy Chair)	Councillor Shane Beech
Whakatāne District Council	Mayor Nándor Tánczos	Deputy Mayor Julie Jukes

Meetings, agendas, and minutes

Only the most recent agendas and minutes are available on our website. Please contact us if you would like copies of older documents.

Note: all minutes are draft until confirmed at a subsequent meeting of this group.

Date/Te ra Time/Taima	Location/Wahi	Agenda and Minutes
Thursday 16 April 2.00pm - 4.00pm	Totara Room, Whakatāne District Council, 14 Commerce Street, Whakatāne.	Obtain agenda, minutes and relevant documents here.
Friday 3 July 10.00am – 1.00pm	Council Chambers, Regional House, Bay of Plenty Regional Council, 1 Elizabeth Street, Tauranga	Obtain agenda, minutes and relevant documents here.
Friday 25 September 10.00am – 1.00pm	Council Chambers, Western Bay of Plenty District Council, 1484 Cameron Road, Greerton, Tauranga	Obtain agenda, minutes and relevant documents here.
Friday 11 December 10.00am – 1.00pm	Council Chambers, Rotorua Lakes Council, 1061 Haupapa Street, Rotorua	Obtain agenda, minutes and relevant documents here.

Note: Meeting date or venues may change - please check this page regularly.

Date/Te ra Time/Taima	Location/Wahi	Agenda and Minutes
Friday 28 March 10.00am – 12.30pm	Rotorua Lakes Council, 1061 Haupapa Street, Rotorua	Obtain agenda, minutes and relevant documents here.
Friday 4 July 10.00am – 12.30pm	Tōtara Room, Whakatāne District Council, Ground floor, Commerce Street, Whakatāne	Obtain agenda, minutes and relevant documents here.
Friday 26 September 10.00am – 12.30pm	Tauranga City Council Chambers, Level 1, 90 Devonport Road, Tauranga	Obtain agenda, minutes and relevant documents here.
Friday 12 December 10.00am – 12.30pm	Council Chambers, Regional House, 1 Elizabeth Street, Tauranga	Obtain agenda, minutes and relevant documents here.

Note: Meeting date or venues may change - please check this page regularly.

Date/Te ra Time/Taima	Location/Wahi	Agenda and Minutes
Friday 5 April 10.00am – 12.30pm	Council Chambers, Regional House, 1 Elizabeth Street, Tauranga	Obtain agenda, minutes and relevant documents here.
Friday 5 July 10.00am – 12.30pm	Council Chambers, Rotorua Lakes Council, 1061 Haupapa Street, Rotorua	Obtain agenda, minutes and relevant documents here.
Friday 27 September 10.00am – 12.30pm	Kawerau District Council, 2 Ranfurly Court, Kawerau	Obtain agenda, minutes and relevant documents here.
Friday 13 December 10.00am – 12.30pm	Council Chambers, Western Bay of Plenty District Council, 1484 Cameron Road, Tauranga	Obtain agenda, minutes and relevant documents here.

Note: Meeting date or venues may change - please check this page regularly.

Date/Te ra Time/Taima	Location/Wahi	Agendas and minutes
Friday 31 March 10.00am – 12.30pm	Mātaatua Room, Bay of Plenty Regional Council, 5 Quay Street, Whakatane	Obtain agenda, minutes and relevant documents here.
Friday 30 June 10.00am – 12.30pm	Rotorua Lakes Council, Council Chambers, 1061 Haupapa Street, Rotorua	Obtain agenda, minutes and relevant documents here.
Friday 29 September 10.00am – 12.30pm	Western Bay of Plenty District Council, 1484 Cameron Road (Barkes Corner) Tauranga	Obtain agenda, minutes and relevant documents here.
Friday 15 December 10.00am – 12.30pm	Tōtara room, Whakatāne District Council, Ground floor, Commerce Street, Whakatāne	Obtain agenda, minutes and relevant documents here.

Note: Meeting date or venues may change - please check this page regularly.

Date/Te ra Time/Taima	Location/Wahi	Agendas and minutes
Friday 18 March 10.00am – 12.30pm	Zoom (Audio Visual Meeting)	Obtain agenda, minutes and relevant documents here.
Friday 8 July 10.00am – 12.30pm	Council Chambers, Regional House, Bay of Plenty Regional Council, 1 Elizabeth Street, Tauranga	Obtain agenda, minutes and relevant documents here.
Friday 23 September 10.00am – 12.30pm	Venue TBC	Obtain agenda, minutes and relevant documents here.
Friday 16 December 10.00am – 12.30pm	Council Chambers, Regional House, 1 Elizabeth Street, Tauranga	Obtain agenda, minutes and relevant documents here.

Note: Meeting date or venues may change - please check this page regularly.

Date/Te ra Time/Taima	Location/Wahi	Agendas and minutes
Friday 19 March 10:00 am – 12:30 pm	Council Chambers, Regional House, 1 Elizabeth Street, Tauranga	Obtain agenda, minutes and relevant documents here.
Friday 25 June 10:00 am – 12:30 pm	Rotorua Lakes Council, Council Chambers, 1061 Haupapa Street, Rotorua	Obtain agenda, minutes and relevant documents here.
Friday 24 September	Cancelled	Obtain agenda, minutes and relevant documents here.
Friday 17 December 10:00 am – 12:30 pm	Whakatāne District Council, Council Chambers, 14 Commerce St, Whakatāne	Obtain agenda, minutes and relevant documents here.

Note: Meeting date or venues may change - please check this page regularly.

Meetings August to December 2020

Date/Te ra
Time/Taima

Location/Wahi

Agendas and minutes

Friday 25 September

10:00am - 12:30pm

Western Bay of Plenty District Council, Council Chambers, 1484 Cameron Road, Greerton, Tauranga

Obtain agenda, minutes and relevant documents here.

Friday 18 December

10:00am - 12:30pm

Bay of Plenty Regional Council, Mātaatua Room, 5 Quay Street, Whakatāne

Obtain agenda, minutes and relevant documents here.

Note: Meeting date or venues may change - please check this page regularly.

Meetings January to July 2020

Date/Te ra Time/Taima	Location/Wahi	Agendas	Minutes
Friday 27 March	Rescheduled
Wednesday 25 March 9:00 am – 9:30 am	Regional House, 1 Elizabeth Street, Tauranga	In the interest of public health and safety we request members of the public who wish to attend any Council or committee meeting to contact Governance Services in the first instance. Macro alias: ObjectiveDocument	Macro alias: ObjectiveDocument
Wednesday 3 June 2:00 pm – 2:30 pm	This meeting is open to the public through live streaming on the BOPRC website. To watch the meeting live, please visit our live stream page.	Macro alias: ObjectiveDocument	Macro alias: ObjectiveDocument
Friday 26 June 10:00am - 12:30pm	Rotorua Lakes Council, Council Chambers, Civic Centre, 1061 Haupapa Street, Rotorua	Macro alias: ObjectiveDocument	Presentations Macro alias: ObjectiveDocument Macro alias: ObjectiveDocument Macro alias: ObjectiveDocument

Note: Meeting date or venues may change - please check this page regularly.

Date/Te ra Time/Taima	Location/Wahi	Agendas	Minutes
Friday 22 March 10:00am	Tauranga City Council, Council Chambers, 91 Willow Street, Tauranga	Agenda	Minutes
Friday 21 June 10:00am	Rotorua Lakes Council, Council Chambers, 1061 Haupapa Street, Rotorua	Agenda	Minutes Tabled Item 1 - Public Forum Speaker – Peter Seager Letter Tabled Item 2 – Public Forum Speaker – Peter Seager Presentation Item 8.5: Presentation - Bay of Plenty CDEM Partnership Agreement
Friday 27 September 10:00am	Bay of Plenty Regional Council, Mauao Rooms, 87 First Avenue, Tauranga	Agenda Bay of Plenty CDEM Group Annual Report 2018/2019	Minutes Tabled Item 1: Letter from Minister Hon Peeni Henare Tabled Item 2: Fact sheet - Local Advisory Committees Fire and Emergency NZ Tabled Item 3: Thank you letter from Mayor Brownless to Mahrufa Cassim
Monday 16 December 10:00am	Bay of Plenty Regional Council, Mataatua Room, 5 Quay Street, Whakatāne	Agenda	Minutes

Note: Meeting date or venues may change - please check this page regularly.

Date/Te ra Time/Taima	Agendas	Minutes
Friday 23 March	Agenda Supporting Document - Draft Group Plan	Minutes
Friday 22 June	Agenda Supporting Document - Whakatāne District Recovery Debrief April 2017 - Part A and Part B	Minutes
Friday 28 September	Agenda Supporting Document - Bay of Plenty CDEM Group Annual Report 2017/2018	Minutes
Friday 7 December	Agenda Final Bay of Plenty CDEM Review Report 8 November 2018	Minutes

For copies of minutes and agendas from earlier meetings, please contact our Governance team.

More information

Bay of Plenty Civil Defence Group Constitution July 2013

Related links

Terms of reference

Emergency Management Act 2026 | New Zealand Legislation

National Emergency Management Agency

Bay of Plenty Emergency Management