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Committees and Meetings

Description File Size
Committee Structure and Membership
2016-2019 Triennium
Committee Structure Diagram 2016-2019  
Standing Orders 2016-2019  
Terms of Reference and Delegations for Council Committees
2016-2019 triennium.

Council Calendar 2016

(Version 10, updated 22 November 2016)

Council Calendar 2017

(Version 1, dated 22 November 2016)

110 KB


116 KB

Public Notice of Meetings



The committee structure during the tenth triennium from 2016-2019 will be as follows:

Core committees of Council

  • Regional Direction and Delivery
  • Audit and Risk
  • Komiti Maori
  • Public Transport


Statutory Committees

  • Civil Defence Emergency Management Group
  • Regional Transport
  • Rotorua Te Arawa Lakes Strategy Group
  • Rangitaiki River Forum
  • Te Maru o Kaituna River Authority


 Joint Committees

  • SmartGrowth Implementation Committee
  • Ohiwa Harbour Implementation Forum
  • Eastern Bay of Plenty Joint Committee
  • Eastern Bay Road Safety Programme



  • Regional Coastal Environment Plan Appeals
  • Executive Employment and Remuneration



  • Te Awanui Tauranga Harbour Advisory Group
  • Lake Rotorua Incentives Board



Meeting Processes

Members of the public are welcome to attend all council and committee meetings unless there is reason to consider some items 'in committee'. If a member of the public wishes to speak at a meeting, prior arrangement must be made with Council.

Find out more about Council's Public Participation Process

The Council agenda is a public document although parts of it may be withheld if certain circumstances relating to privileged or commercially sensitive material apply. Minutes of meetings must be kept and made publicly available, subject to the provisions of the Local Government Official Information and Meetings Act 1987.

The Chairperson is responsible for maintaining order at meetings and may, at his/her discretion, order the removal of any member of the public for disorderly conduct or remove any member of council who does not comply with standing orders.

When needed, Council holds workshops for in-depth discussion on specific issues. The council is unable to make any decisions at a workshop, and any matters arising from a workshop must be considered at a later council meeting for a decision to be made. The general public cannot attend these workshops.

Before the end of each month Council is required to publicly notify a schedule of meetings for the month ahead. Any additional meetings not on this calendar can be called with at least five working days notice of the time and place of the meeting. Legal requirements for council meetings are set down in the Local Government Act 2002 and Local Government Official Information and Meetings Act 1987.



The committee structure during the ninth triennium from 2013 to 2016 was as follows:

Core committees of Council

Statutory committees

Joint committees



The committee structure during the eighth triennium from 2010 to 2013 was as follows:

Core committees of Council

Statutory committees

Joint committees