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Committees and Meetings

Description File Size
 
Committee Structure
 2010-2013 Triennium - Updated March 2011		 76KB, pdf
Terms of Reference and Delegations for Council Committees
2010-2013 Triennium - Updated March 2011		 196KB, pdf
Council Calendar 2012
 Updated - 22 December 2011		 66KB, pdf

At the Council meeting on 11 November 2010 Council decided on the following commitees for the 2010-2013 Triennium.

Core committees of Council

Statutory committees

Joint committees

Subcommittees

Some committees that have not been re-established for the 2010-2013 Triennium

  • Transport - The Transport Committee was not re-established in the 2010-2013 Triennium. The Public Transport Subcommittee was established in the 2010-2013 Triennium, to replace the former Transport Committee. The Public Transport Subcommittee has the same delegated powers as the former Transport Committee.
  • Regional Special Projects - The Regional Special Projects Committee was not re-established in the 2010-2013 Triennium. Council decided that its Core Committees be given the delegated power to establish subcommittees to address any specific purpose or issue, meaning a specific committee is no longer required to undertake this function.
  • Rotorua Air Quality Joint Committee - While this Joint Committee was re-established, Council decided to ask our joint partner permission to dis-establish.  The dis-establishment proccess is still being worked through.
  • Kaituna Maketu Joint Council Committee - The Kaituna Maketu Joint Council Committee was not re-established because its function to "Monitor the development of the Kaituna River and Maketu Estuary Management Strategy" is complete.

Meeting Processes

Members of the public are welcome to attend all council and committee meetings unless there is reason to consider some items 'in committee'. If a member of the public wishes to speak at a meeting, prior arrangement must be made with Council.

Find out more about Council's Public Participation Process

The Council agenda is a public document although parts of it may be withheld if certain circumstances relating to privileged or commercially sensitive material apply. Minutes of meetings must be kept and made publicly available, subject to the provisions of the Local Government Official Information and Meetings Act 1987.

The Chairperson is responsible for maintaining order at meetings and may, at his/her discretion, order the removal of any member of the public for disorderly conduct or remove any member of council who does not comply with standing orders.

When needed, Council holds workshops for in-depth discussion on specific issues. The council is unable to make any decisions at a workshop, and any matters arising from a workshop must be considered at a later council meeting for a decision to be made. The general public cannot attend these workshops.

Before the end of each month Council is required to publicly notify a schedule of meetings for the month ahead. Any additional meetings not on this calendar can be called with at least five working days notice of the time and place of the meeting. Legal requirements for council meetings are set down in the Local Government Act 2002 and Local Government Official Information and Meetings Act 1987.

Elected Members Code of Conduct (112KB, pdf) 

2010

Council committees

Joint committees and subcommittees